Sneak Peek: Game-Changing Features Coming in Asset Insider

A New Era of Asset Management Is Almost Here

Your approach to asset tracking and maintenance can turn them into a frustrating, time-consuming processes. As per the analyst organization Aberdeen Research, unplanned downtime can cost a company as much as $260,000 an hour [2]. Meanwhile, poor task organization is another major issue—workers spend an average of 30% of their time searching for information rather than completing tasks [3]. Finally, despite the rise of mobile technology, many teams still rely on outdated methods, which reduce productivity by up to 25% due to delays in communication and data access.

The next release of Asset Insider is designed to address these challenges. We’ve taken into account current trends and feedback from our users to build features that simplify issue tracking, improve task management, and provide real-time asset visibility. Here’s a first look at what’s coming soon.

Cut Down Response Time and Keep Assets Running With Service Requests

Manual issue reporting often means delayed repairs, lost requests, and miscommunication. The upcoming Service Requests module ensures that every issue is tracked and resolved with:

• A centralized request dashboard to track reported issues in real time.
• Automated workflows that assign requests based on urgency and availability.
• Instant status updates to improve visibility for teams.

It is common for maintenance teams to spend too much time tracking down requests instead of fixing problems. This feature eliminates back-and-forth emails, ensures nothing is overlooked, and keeps equipment in working order with fewer delays.

Stay on Top of Work Orders With a Kanban Board

Juggling multiple tasks can be chaotic. The new Kanban Board gives teams a visual and simple way to organize work orders and track progress without losing sight of priorities. The new functionality includes:

• Drag-and-drop functionality to easily update task progress.
• Customizable columns for different progress stages.
• Advanced filters to sort tasks by priority, assignee, or deadline.

Instead of relying on spreadsheets or numerous email threads, teams can see exactly what’s in progress, what’s completed, and what needs attention—all in one place. No more bottlenecks or miscommunication.

Work Without Being Tied to a Desk With GoMobile

For technicians and field teams, real-time access to asset data is critical. Asset Insider GoMobile is the mobile app version of the platform and puts asset management tools directly into the user's hands—no matter where they are.

It offers a mobile-friendly experience for managing assets on the go. You have the ability to update work order statuses and report issues instantly. Finally, it makes real-time collaboration between field teams and managers work.

Whether fixing an HVAC unit in a high-rise or inspecting a vehicle in a remote location, teams can update records as they work—no need to wait until they’re back at a computer.

Fix Problems Before They Disrupt Operations With Maintenance Plans

Unplanned maintenance is expensive—some studies suggest that reactive repairs cost up to 10 times more than scheduled maintenance [4]. The upcoming Maintenance Plans feature helps teams plan ahead and remain on track with:

• Smart scheduling tools that trigger maintenance tasks based on real-time asset data.
• Automatic tracking for completed and upcoming tasks.
• Customizable alerts to ensure preventive maintenance isn’t overlooked.

The goal for the Maintenance Plans is to reduce emergency repairs, downtime, and lower costs over time.

Keep Your Asset Records Clean and Accurate With The Latest Master Data Enhancements

Disorganized asset data leads to poor decision-making and continuously wastes resources. The Master Data Enhancements in the upcoming version of Asset Insider will improve asset tracking and categorization with:

• The ability to attach assets and tools to specific locations.
• Enhanced tracking for asset movements and assignments.
• New filtering and categorization options for easier reporting.

A well-organized asset database means teams always know where equipment is, what’s available, and what needs maintenance—reducing duplicate purchases and misplaced tools.

Check out how Excitel benefit from organized asset data in this case study.

Be the First to Experience Asset Insider

These are just a few of the exciting updates coming in the next version of Asset Insider. Our goal is to help asset-intensive organizations work smarter, reduce inefficiencies, and stay ahead of potential issues before they become costly problems.

Want to be among the first to learn about the official launch? Sign up to hear the latest news from us and stay informed!

Sources

1. Nightingale, S. (2017, August 8). Increasing productivity by one day each month. University of California. https://www.universityofcalifornia.edu/news/increasing-productivity-one-day-each-month
2. Immerman, G. (2023, August 16). The actual cost of downtime in the manufacturing industry. IIoT World. https://www.iiot-world.com/predictive-analytics/predictive-maintenance/the-actual-cost-of-downtime-in-the-manufacturing-industry/
3. Probstein, S. (2024, August 12). Council post: Reality check: Still spending more time gathering instead of analyzing. Forbes. https://www.forbes.com/councils/forbestechcouncil/2019/12/17/reality-check-still-spending-more-time-gathering-instead-of-analyzing/
4. Karkay, R. (2023, October 16). Avoid breakdowns, increase profits: Preventive or reactive maintenance?. Renoir Consulting. https://www.renoirgroup.com/articles/transportation-logistics/avoid-breakdowns-increase-profits-preventive-or-reactive-maintenance/

5. Insights, H. (2024, April 13). Achieving operational excellence with asset tracking. Achieving Operational Excellence with Asset Tracking. https://www.horizantinsights.com/article/achieving-operational-excellence-with-asset-tracking/